Restaurant reupholstery in phases: seat inventory and sample approval

“Reupholster every booth” leaves too many decisions open. Identify each piece and agree the sequence with the restaurant operator. This editorial planning template helps prepare a brief; it does not determine occupancy, permits or a universal completion schedule.

Define the project before requesting a price

• Give every banquette, seat, back and chair a code on a location sketch. Distinguish fixed and removable parts.
• Record quantities by area, photographs and preliminary dimensions with units. Name who will confirm final measurements.
• Identify retained materials and items needing inspection during dismantling. Do not assume every filling is in the same condition.
• Record access, delivery windows and who accepts each batch. Agree with the operator which area may be unavailable.

One material brief for the project team

ACT’s specification guide frames textile selection around intended use as well as appearance and budget. For this project, request the current product reference and data sheet from the supplier, and the actual care routine from the operator. Final selection should match the specific product and location.

Approve a first piece before repeating the work

1. Choose a representative piece and record what the review will cover.
2. Review material, colour, pattern direction, finishing and fit in its intended location. Photograph unresolved items.
3. Document the accepted scope and who may authorize later changes.
4. Confirm the remaining inventory and material availability before releasing later batches.

Price batches that can be checked

Ask each batch proposal to identify pieces, work, materials, transport, installation when applicable and exclusions. Separate a proposed date from a confirmed date. Decide how the shop will document and seek approval for hidden damage before work continues.

Handover and follow-up

• Check delivered codes and quantities against the inventory.
• Record outstanding items, their owner and the agreed resolution date.
• Give the operator the exact product’s care instructions.
• Keep agreed reference details and offcuts for future repairs; record where they are stored.